Project Controls Specialist

Company: CannonDesign
Location: San Francisco
Posted on: May 4, 2025

Job Description:

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.ABOUT THE ROLEThe role of Project Controls Specialist is focused on providing analytical and management assistance to team leadership on large, multi-office project where you will leverage your experience in data analysis, budget planning and analysis, problem solving, and research. The successful candidate will excel at managing multiple tasks simultaneously and thrive in a fast-paced project environment.HERE'S WHAT YOU'LL DOFinancials

• With the Regional Controller, prepare and report on monthly project revenue and review performance and projection variances Project and Firm leadership
• With the Regional Controller, report revenue and develop profitability forecast, including review of project staffing and schedules to Project and Firm leadership
• Review consultant contracts and invoices for accuracy, match to project budget
• Assist the Project Leadership in managing/coordinating workload of team and provide leadership of team activities including interpreting, summarizing, and checking complex data sets to produce weekly and monthly reports on project status
• With the Project Managers, facilitate the development, evolution and management of the work plan, budget, and schedule
• Responsible for oversight of project invoicing; timely and accurate according to contract and collection of receivables working closely with Project Managers and the Business Office
• Maintain records for financial status of projectsCommunications
  • Develop and maintain positive client relations throughout the life of the project
  • Prepare complex spreadsheets and database work in Excel and other databases.
  • Gather and coordinate information and assist with research.
  • Assist the Project Leadership in maintaining appropriate client and internal communication including written project documentation.
  • Prepare letters and correspondence explaining payment decisions
  • Summarize schedule and cost information, including developing graphics, for a high-level audience
  • Navigate and understand numerous data sources to provide accurate reportingProject Team
    • Collaborate effectively with all team members. Generate and support a positive team environment: participation, empowerment, and accomplishment
    • Meet with project team members on a regular basis to monitor work in progress and to assure that the firm's best practice standards and procedures are being implemented
    • Help formulate new efficient processes while maintaining critical workflowsContracts
      • Understand our contractual obligations to the client and the project to help the project leadership ensure that the team delivers on expectations for our scope of work and required services. Work proactively with the client and project leadership to identify and obtain approvals for additions to scope of work or services prior to undertaking the work.
      • Proactively communicate with and influence clients to approve and process payables for our services.
      • Assist the Project Leadership to carry out established business practices and monitor project team adherence to terms of contracts
      • Monitor and maintain risk and add services logs
      • Assist the Project Leadership in drafting contracts (B101/C401/C727) and exhibits and shepherd through approval process.
      • Perform time impact analyses and other schedule analyses as requested
      • Prepare, maintain, retrieve, and communicate records, reports, or documents required to meet contractual requirementsHERE'S WHAT YOU'LL NEED
        • Minimum Associate's degree in Business, Construction Management, or a related field. Bachelors degree is preferred.
        • Minimum of 8 years' related experience required in project control activities, including progress tracking, data analysis, reporting, managing complex spreadsheets, and consolidating data from multiple sources.
        • Strong analytical and problem-solving skills.
        • Excellent written and verbal communication skills and teamwork abilities.
        • Must be a critical thinker.
        • Experience in a professional service firm a plus.
        • Team focused and able to work with multiple skilled professionals.
        • Must be a fully qualified professional able to perform work with a high degree of latitude, with some ambiguity in work.
        • Proficiency in MS Office tools including MS Project; some experience with Procore or Primevera 6, strong familiarity with PowerBI, Deltek Vision experience preferred,MS Scheduling applications knowledge is preferred but not required.The salary range for this position to be filled in the San Francisco, CA office is $106,200 to $132,800 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at . Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.ABOUT OUR FIRMCannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day.ABOUT WORKING HERE
          • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
          • We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
          • We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
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Keywords: CannonDesign, Castro Valley , Project Controls Specialist, Other , San Francisco, California